Mini Grant Application

MINI GRANT PROGRAM

 

The objective of the mini-grant program is to provide teachers, staff and PTO member parents with an opportunity to fund special projects, activities, and supplies which directly involve, affect or will be utilized by students and are, otherwise, outside of annually budgeted school funds. In hopes of maximizing resources, priority will be given to proposals reaching or affecting as many students as possible and to the longevity of the request from year to year whenever possible.

 

GUIDELINES

  1. Mini grant requests will be accepted from all classroom teachers, staff, and PTO member parents.
  2. The total mini grant funds available will be subject to PTO approval each year in the budgeting process. However, if revenues fall short of the amount budgeted by the PTO, the PTO has the right to reduce the amount budgeted.
  3. Mini grant requests may be made for single classroom projects, joint class projects, or for the entire school. Grade level/specialty teachers should collaborate and agree on joint requests whenever possible.
  4. Mini grant requests are to be submitted to, and reviewed by, the school principal and the PTO Executive Board prior to purchase. It is preferred that discretionary funds be used and submitted prior to requesting a mini grant.
  5. Mini grant requests will be reviewed in a timely manner and approved by the PTO membership based upon the following criteria:
    • Proposed costs are reasonable and within available funds.
    • Proposed projects, activities, and/or supplies directly engage, involve, or affect students.
    • Proposals are for items/activities not eligible or included in the annual classroom budget. Please discuss your request with the school principal to ensure it cannot be funded by the school budget.
    • Equipment and other non-consumables purchased become the property of Oriole Lane Elementary School and must remain with the school.
    • Proposals may include requests for equipment and other non-consumables, which are not available on site.
    • All mini grant requests must be submitted by May 1.  This deadline is set in order to process and pay out approved mini-grants within the current fiscal year (which ends June 30).
  6. The PTO Board or PTO membership may make suggestions for alterations of a given request. Funds for approved requests will be disbursed by the PTO treasurer upon submission of receipts and/or invoices. Feel free to contact the PTO treasurer to discuss fund disbursement.
  7. The Purchaser must use the Oriole Lane PTO Wisconsin Tax Certificate of Exempt Status (# 87-0773816) when making purchases in order to maximize mini-grant funds.
  8. The mini-grant request should include all shipping charges (if any).
  9. The mini-grant program is to be administered by the PTO in accordance with these guidelines until otherwise amended by the Oriole Lane PTO.

FORM INSTRUCTIONS

  • Please fill out this form completely with description of the mini grant request.
  • Attach any files/pictures/scans and/or supporting documentation that will increase understanding of the request.
  • Attach all estimated expenses (remember to include shipping).

The requester will receive notification regarding funding approval after the mini grant is reviewed and voted on by the PTO membership.

Upon approval of the mini grant, items may be purchased and will qualify for reimbursement through the PTO.  The separate Reimbursement Request Form is required to be completed for reimbursement. 

 

Mini Grant Information





Principal Approval Received?